Remote Online Notarization for Insurance Workflows
Fast. Secure. Reliable.
Give claims, servicing, and digital teams a faster way to complete notarized documents with secure RON, API access, and insurance workflow integration across claims, policy changes, and high-risk insurance transactions
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Why Insurance Leaders Choose OneNotary
Insurance workflows are highly regulated, time-sensitive, and customer-facing. OneNotary is built to meet those demands.
Move from days or weeks to minutes for notarized documents.
Multi-layer identity checks and recorded sessions reduce risk in high-value transactions.
Tamper-evident audit trails and video recordings support regulatory and legal requirements.
Access licensed notaries across all 50 states, available on demand.
Embed notarization directly into your policy admin, claims, or customer workflows via API.
Let policyholders and claimants complete notarization remotely from any device, without branch visits or mailing delays.
Insurance Use Cases
A secure, flexible, enterprise-grade remote notarization platform built for speed, scale, and a better customer experience.
Claims Processing
Close claims faster and reduce customer friction
• Proof of loss affidavits
• Settlement agreements
• Claims releases
• Disaster-related documentation
• Total loss claims
Outcome:
Accelerate claim resolution, reduce cycle times, and improve policyholder satisfaction.
Policy Servicing
Enable real-time policy changes without delays
• Beneficiary changes
• Ownership transfers
• Policy amendments
• Authorization forms
• Payment redirect requests
Outcome:
Eliminate back-and-forth paperwork and complete requests in a single session.
Life & Annuities
Modernize high-value, high-risk transactions
• Payout authorizations
• Beneficiary designations
• Structured settlement documentation
• Payment destination changes
Outcome:
Reduce fraud exposure while improving speed and customer experience.
Underwriting & Compliance
Verify identity and documents with confidence
• Identity verification for high-value policies
• Signed disclosures and acknowledgments
• Compliance documentation
• Adjuster licensing and renewal documents
Outcome:
Strengthen risk controls while maintaining a seamless customer journey.
Enterprise-Ready Infrastructure
• API-first platform for easy integration
• Scalable for high transaction volumes
• SOC 2-compliant infrastructure (if applicable)
• Dedicated support for enterprise partners
Built for Compliance & Auditability
Insurance organizations operate under strict regulatory oversight. OneNotary is designed to meet those standards.
• Video-recorded notarization sessions for full transparency
• Tamper-evident digital audit trails
• Secure document handling and storage
• Compliance with state-level RON regulations
• Support for document-intensive workflows such as total loss claims, payment redirects, and adjuster licensing
Every transaction is fully documented and defensible in the event of audits or disputes.
Deliver Measurable Business Impact
Insurance teams using OneNotary can:
• Reduce document turnaround time from days to minutes
• Lower operational costs by eliminating in-person notary coordination
• Increase completion rates with a seamless digital experience
• Improve policyholder satisfaction with faster, simpler processes
Seamless Customer Experience
Policyholders can complete notarization from anywhere in minutes:
• Upload documents or click through your workflow
• Verify identity
• Meet with a live notary online
• Complete and receive notarized documents instantly
No travel. No delays. No friction.
Trusted Across Regulated Industries
Fast Facts
processed
completion time
satisfaction
nationwide
Designed for Insurance Systems and Claims Operations
OneNotary can be added to workflows for FNOL, assignment, adjudication, settlement, and claim closure without requiring carriers to rebuild their core processes.
From specialty lines to workers’ compensation and RMIS-connected processes, OneNotary offers flexible deployment options for document-heavy insurance workflows.
Whether notarization is needed within a core platform or a connected workflow, OneNotary supports API and embedded models that can fit existing insurance operations.
Your Safety Is Our Priority
SOC 2 TYPE II
AICPA Standard for Secure Customer Data Management on Our eNotary Platform
ISO 27001:2022
An International Standard to Manage Information Security for Remote Notary Services
Biometrics
Strengthens fraud prevention with advanced identity verification
Frequently Asked Questions
