Remote Online Notarization for Government & Public Sector Workflows

Handle permits, affidavits, licensing, and procurement documents online with audit-ready records and flexible API options without leaving your desk.

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Why Public Sector Teams Use OneNotary

Public sector workflows are highly regulated, document-heavy, and often time-sensitive. OneNotary is built to support secure, scalable, and operationally efficient notarization across trusted agencies and institutions.
Accelerate turnaround across departments

Cut document turnaround times for permits, licensing, procurement, education, social services, and related agency processes

Support compliance and audit readiness

Maintain secure identity verification, recorded sessions, and tamper-evident records that align with oversight and documentation requirements.

Improve service delivery experience

Give residents, applicants, staff, and partners a more accessible way to complete notarized documents online.

Increase operational efficiency

Reduce manual coordination, paper handling, and in-person bottlenecks for teams managing high document volumes.

Integrate with existing public sector systems

Deploy OneNotary within current government portals, internal workflows, and digital service environments through flexible API and embedded options.

Scale without process disruption

Extend notarization capabilities across agencies, campuses, hospitals, and departments without rebuilding core workflows.

Public Sector Use Cases

A secure, flexible, enterprise-grade remote notarization platform built for government agencies, public institutions, and high-volume public service workflows.

Permits & Licensing

Streamline document completion for regulated public services
• Permit applications
• Licensing affidavits
• Renewal forms
• Applicant declarations
Outcome:
Reduce processing delays, improve turnaround times, and make permit and licensing workflows easier for staff and applicants.

Education Administration

Support document workflows across public schools and state universities
• Enrollment affidavits
• Residency verification forms
• Student authorization documents
• Academic records requests
Outcome:
Simplify notarized document collection for students, families, and administrators while reducing in-person bottlenecks.

Procurement & Vendor Management

Keep purchasing and contracting workflows moving
• Vendor affidavits
• Procurement disclosures
• Contract-related acknowledgments
• Authorized signer documents
Outcome:
Accelerate procurement timelines and reduce administrative friction for internal teams and external vendors.

Constituent-Facing Digital Services

Bring notarization directly into government portals
• Citizen-submitted affidavits
• Service application documents
• Benefits-related forms
• Departmental authorization requests
Outcome:
Improve constituent experience with secure online notarization embedded into existing public sector systems.

Enterprise-Ready Infrastructure

• API-first platform for easy integration
• Scalable for high transaction volumes
• SOC 2-compliant infrastructure (if applicable)
• Dedicated support for enterprise partners

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Built for Compliance & Audit Readiness

Public sector organizations operate in highly regulated, documentation-heavy environments. OneNotary is designed to support those requirements.
• Video-recorded notarization sessions for transparency and oversight
• Tamper-evident digital audit trails
• Secure document handling and storage
• Compliance with state-level Remote Online Notarization requirements
Every transaction is securely recorded and easier to review, retain, and defend in the event of audits, reviews, or disputes.

Drive Measurable Operational Impact

Public sector teams using OneNotary can:
• Reduce document turnaround time from days to minutes
• Lower administrative burden by removing in-person notary coordination
• Improve completion rates with a simpler digital process
• Expand access for residents, applicants, staff, and partners

Simple, Accessible User Experience

Constituents, staff, and external partners can complete notarization from virtually anywhere in minutes:
• Upload documents or start within an existing government workflow
• Verify identity securely
• Meet with a live notary online
• Receive notarized documents immediately after completion
No printing. No travel. No unnecessary delays.

Trusted Across Regulated Industries

OneNotary supports thousands of notarizations across legal, real estate, and financial services workflows — where compliance, speed, and reliability are critical.
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Fast Facts

1M+
Notarizations
processed
5min
Average
completion time
4.97/5
Customer
satisfaction
50k+
Notaries
nationwide

Works With Public Sector Digital Workflows

Permitting and Licensing

OneNotary can be integrated into digital workflows used for permits, inspections, licenses, and approvals, helping agencies add compliant remote online notarization where it is needed most.

Agency Operations and Service Delivery

From constituent-facing processes to internal approvals and procurement-related documentation, OneNotary can support secure notarization across a wide range of public sector workflows.

API and Embedded Deployment for Govtech Environments

OneNotary supports API and embedded deployment, making it easy to add online notarization to government portals, agency applications, and digital services.

security

Your Safety Is Our Priority

SOC 2 certified badge

SOC 2 TYPE II

AICPA Standard for Secure Customer Data Management on Our eNotary Platform

ISO 27001 certified badge

ISO 27001:2022

An International Standard to Manage Information Security for Remote Notary Services

Biometrics

Strengthens fraud prevention with advanced identity verification

Frequently Asked Questions

Can government agencies use OneNotary for online notarization? arrow
Yes. OneNotary helps government agencies and other public sector organizations complete notarizations online for document-intensive workflows such as permits, licensing, procurement, grants, education forms, and background check affidavits. It gives teams a faster, more consistent way to complete notarized documents without adding in-person scheduling or manual handoffs.
Can OneNotary be embedded into a government portal? arrow
Yes. OneNotary can be embedded directly into a government portal or digital service workflow, allowing residents, applicants, vendors, and staff to complete notarization within the experience your team already manages. This helps agencies modernize service delivery while reducing drop-off, delays, and operational complexity.
Does OneNotary offer an API for public sector systems? arrow
Yes. OneNotary offers API and embedded deployment options for public sector teams that want to add notarization to existing systems, portals, and internal workflows. This gives agencies flexibility to support secure online notarization without replacing core platforms or creating disconnected user experiences.
Can OneNotary support permits and licensing workflows? arrow
Yes. OneNotary is well suited for permits and licensing workflows that require affidavits, declarations, acknowledgments, and other notarized documents as part of submission or review. Agencies can reduce turnaround times, simplify applicant experience, and keep high-volume processes moving more efficiently.
Can OneNotary support procurement and authorized vendor workflows? arrow
Yes. Public sector teams can use OneNotary to support procurement and authorized vendor documentation, including disclosures, acknowledgments, signer verification, and other notarized records tied to purchasing and contracting workflows. This helps reduce administrative friction while maintaining a secure, audit-ready process.
Can OneNotary help with grants and program administration? arrow
Yes. OneNotary can support grants and program administration workflows that require notarized forms, certifications, or supporting affidavits. For program managers and operations teams, this creates a faster path to document completion while improving visibility, consistency, and recordkeeping across departments or initiatives.
Can OneNotary be used for education workflows? arrow
Yes. Public schools, districts, and state universities can use OneNotary for a range of education-related workflows, including student forms, parent affidavits, residency documents, authorizations, and administrative paperwork. It offers a more accessible way to complete notarization while reducing in-person bottlenecks for students, families, and staff.
Can OneNotary integrate with SimpliGov and other public sector platforms? arrow
OneNotary is designed to fit into modern public sector environments through API and embedded deployment options, including workflows that may involve platforms such as SimpliGov. If your agency relies on a specific system or custom workflow, our team can work with you to evaluate integration requirements and design a deployment approach that fits your existing infrastructure.
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